Category: Planning

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Planning Letter

Send this letter out 8 weeks from the reception date.  Adding a special message at the start of the email is encouraged.

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Greetings,

We hope this email finds you well and preparing to put your final touches on your special day!

The purpose of this email is to communicate with you the final planning stages for Merry Laurel Weddings so that we can meet and exceed your expectations as a wedding DJ.

  1. Fill out the reception planning sheet in draft form found here: https://merrylaurel.com/reception-planning-sheet/  It is critical you use this form to ensure that there are no loose ends.  It is also critical to use this form so that each of our DJ’s are working from the same form style, which ensures quality.
  2. If you want to make specific song selections other than the specific songs selected for first dances, garter toss, etc (for general cocktail, dinner, and dancing hours) please download the music selection form here: https://merrylaurel.com/music-recommendations/
    1. If you’re OK with Merry Laurel Weddings creating the playlist – you can disregard this step.  For specific song selections (first dance, etc) continue to use the agenda planning work sheet.  Our DJ’s keep the agenda planning worksheet in front of them at all times, and it’s easier to see the song selections prior to announcing each event.
  3. Email both forms in draft version to [email protected] and one of our wedding planners will be in touch with you to discuss your agenda and song selection.
  4. Once one of our wedding planners gives the go ahead with your draft forms, s/he will turn you over to your selected wedding reception DJ to help you put the final touches on your playlist and agenda.
  5. Now it’s time to discuss with your DJ and put the finishing touches on your agenda and song selections.
  6. When you’re done, and no later than 15 days before your wedding reception, upload your final reception planning form, your final song selection form, and detailed information about your reception here:
    1. Uploading the form ensures we have the latest version as a company, and that the latest version is not just between your DJ and you.  If any unexpected situations arise with your DJ, Merry Laurel Weddings wants to be as prepared as possible to send another qualified and prepared DJ.
    2. 15 days is essential so the DJ has enough time to create the playlist and identify any unanticipated problems with downloading any of the songs.

Please be prompt with your wedding information, as it will ease your stress levels and ensure a quality night from Merry Laurel Weddings.  Contact us with any questions or concerns.

 

Sincerely,

Merry Laurel Weddings

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The Red Fern | Final Lighting Information

For general venue lighting submission (anything other than The Red Fern) click here.

The Red Fern is a beautiful place to have your wedding reception.  We are glad you choose Merry Laurel Weddings to provide the uplighting to make this beautiful venue unique to your wedding.  The Red Fern has 18 locations to place uplighting around the venue.  Below is a floor layout and form so that you can tell us where you would like each color placed.

Red Fern Floor Layout

Red Fern Uplighting Layout

Color / Layout Selection Form:

Use the form below to submit your final plans for colors (1-2) and locations of colors.  Instructions:  use the color selection website provided here to choose the color(s) that match your wedding reception the best.  Place your first color as color A and your second as color B.  Then, place either an A or B in each numbered location.  The numbers below correspond with the numbers above from The Red Fern floor layout.

Red Fern Lighting | Color and Location Selector

Use the form below to inform Merry Laurel Weddings of your uplighting colors and location.
  • E.g. "R20, G35,B10". Use Red/Green/Blue Percentages. Click here for more info: https://merrylaurel.com/color-selections/
  • E.g. "R20, G35, B10". Use Red/Green/Blue Percentages. Click here for more info: https://merrylaurel.com/color-selections/
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location
  • Type in A or B to select your color for each location

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Color Selections

Merry Laurel Weddings Up Lighting allows you to choose two different colors for your reception hall.  You have a very wide range of colors to choose from to match your wedding decor and colors.  Currently we are in the process of developing a specific color model for you to choose from, but in the mean time you can use an external website for color matching of our lights to your specific colors.

Choosing Your Colors

Using the form below choose your colors.  Below is a screen shot, of an external website, (this link will take you to the external website), to help you choose your color(s).  The information we need in order to place your colors on our lighting system are the percentages (no decimal points).  An example: Sky Blue: RGB = 53% 81% 92%.

From Source: http://linaker-wall.net/Colour/Dynamic_Fmt/Swatch_rgb_percent.htm
Color Selection, From Source: http://linaker-wall.net/Colour/Dynamic_Fmt/Swatch_rgb_percent.htm

Choose 1 or 2 colors at least 30 days prior to your wedding reception.  Currently, with selected venues, we will be publishing a floor layout so you can visualize where the lights will be located, and select what color light goes best with what location.  For the next step (if booking with The Red Fern) click here.

If you have any questions, please contact us.  To view a sample of how to submit final color information click here.

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Photography Planning Checklist

Below is an example of the wedding photography checklist completed.  Download the sheet, fill it out to specify the shots you want along with the style, and return to Merry Laurel Weddings.  If you need any help filling out this sheet, please see our recommended Photography Planning Checklist.

Click here to download: Photography Planning Checklist

Click here to download: Recommended Photography Checklist

Photography Planning Checklist Example
Photography Planning Checklist Example